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| Makerere University Joint Aids Program |
Procurement Assistant job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 24 September 2024
Hiring Organization: Makerere University Joint Aids Program
Job Details:
Job Summary:
Review and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods, works, and services at the most competitive prices in line with PPDA and MJAP's mission.
Specific Duties and Responsibilities:
- Implementation of MJAP procurement policy and guidelines in accordance with national law (Public Procurement and Disposal of Public Assets Act).
- Provide technical support to user departments in specification development and preparation of comprehensive purchase requests.
- Assist the Procurement Officer to consolidate Procurement Plans for every financial year and update the procurement tracker for efficient procurement of goods and services.
- Prepare bidding documents, invite shortlisted bidders to submit their proposals, and manage the Tender/Bid opening and communication of awards as per MJAP procurement rules and guidelines.
- Organize and manage contract negotiations with shortlisted suppliers to negotiate terms and conditions of contracts.
- Implement a contract management system for the procurement process, including updating the Contracts Registry. Provide technical support to user departments in contract management, in line with MJAP procurement policy and guidelines and PPDA regulations.
- Organize the relevant information/documents to be used in both Evaluation and Contracts Committee meetings and take and file minutes.
- Prepare Purchase Order documentation and contracts for goods, services, and works in accordance with MJAP procurement guidelines and the PPDA Act.
- Follow up on supplies to ensure they are delivered within the stipulated delivery period according to the terms of the order/contract/agreement and give feedback to users regarding the progress of their requisitions.
- Maintain complete physical and electronic procurement and vendor master files in accordance with MJAP's established standards.
- Prepare payment requests with all supporting documentation for the timely payment of vendors. Rectify any discrepancies with users and vendors to ensure payments are executed.
- Any other duties as may be assigned by the Procurement Officer.
WE WISH YOU GOOD LUCK
Date Posted: 2024-09-16
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