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| Makerere University Joint Aids Program |
Procurement Assistant job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 24 September 2024
Hiring Organization: Makerere University Joint Aids Program
Job Details:
Job Summary:
Review and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods, works, and services at the most competitive prices in line with PPDA and MJAP's mission.
Specific Duties and Responsibilities:
- Implementation of MJAP procurement policy and guidelines in accordance with national law (Public Procurement and Disposal of Public Assets Act).
- Provide technical support to user departments in specification development and preparation of comprehensive purchase requests.
- Assist the Procurement Officer to consolidate Procurement Plans for every financial year and update the procurement tracker for efficient procurement of goods and services.
- Prepare bidding documents, invite shortlisted bidders to submit their proposals, and manage the Tender/Bid opening and communication of awards as per MJAP procurement rules and guidelines.
- Organize and manage contract negotiations with shortlisted suppliers to negotiate terms and conditions of contracts.
- Implement a contract management system for the procurement process, including updating the Contracts Registry. Provide technical support to user departments in contract management, in line with MJAP procurement policy and guidelines and PPDA regulations.
- Organize the relevant information/documents to be used in both Evaluation and Contracts Committee meetings and take and file minutes.
- Prepare Purchase Order documentation and contracts for goods, services, and works in accordance with MJAP procurement guidelines and the PPDA Act.
- Follow up on supplies to ensure they are delivered within the stipulated delivery period according to the terms of the order/contract/agreement and give feedback to users regarding the progress of their requisitions.
- Maintain complete physical and electronic procurement and vendor master files in accordance with MJAP's established standards.
- Prepare payment requests with all supporting documentation for the timely payment of vendors. Rectify any discrepancies with users and vendors to ensure payments are executed.
- Any other duties as may be assigned by the Procurement Officer.
Minimum Qualifications & Job Requirements:
- All applicants should have at least a bachelor’s degree specializing in Procurement or its equivalent from a recognized institution.
- A professional qualification in procurement (e.g., CIPS) or other post-graduate qualification in procurement will be an added advantage.
- At least three years’ experience in project procurement; and should be highly knowledgeable in the USG and UG procurement procedures and regulations.
- Knowledge in the use of Microsoft Office applications (Word, Excel, and PowerPoint).
- Proficiency in E-Procurement.
- A team player with excellent communication skills (both oral and written) and strong management and analytical skills.
- High level of integrity and attention to detail.
Application procedure
MJAP strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, gender/sex orientation, color, national origin, religion, age, marital status, and disability. MJAP is an equal opportunity employer committed to having a diverse workforce and does not ask for money at any stage of recruitment. MJAP will not be responsible for such fraudulent correspondence, loss of money, or theft that may result from anyone engaging in any fraudulent recruitment activity. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP).
Email: recruitment@mjap.mak.ac.ug NOT later than Tuesday, September 24th, 2024, at 5:00 pm. For details about advertised positions, please visit the website of Makerere University Joint AIDS Program >> Click Here for the detailed Job Description. Consider your application unsuccessful if you don’t hear from us by October 9th, 2024. Offer of employment will be subject to satisfactory references including but not limited to appropriate background checks, criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP. However, we regret that only shortlisted candidates will be contacted within 2 weeks after the submission deadline.
Date Posted: 2024-09-16
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