 |
| Makerere University Joint Aids Program |
Administration Officer job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 24 September 2024
Hiring Organization: Makerere University Joint Aids Program
Job Details:
The Administration Officer is responsible for providing oversight and ensuring efficient use of vehicles and assets management in line with the Operations guidelines.
Specific Duties and Responsibilities:
- Regularly review and monitor the implementation of vehicle and motorcycle guidelines in line with MJAP Standard Operating Procedures and Operations guidelines.
- Receive and review documents for vendor payments for hired vehicles, and process payments for vehicle repair bills in line with Operations and USAID guidelines.
- Monitor the vehicle tracker and Blanket Purchase Agreements (BPAs) for hired vehicles under USAID LPHS-EC.
- Monitor the number of vehicles required by project staff for daily operations and procure or lease additional vehicles as appropriate.
- Ensure that project-owned vehicles are properly licensed, insured, maintained, and repaired.
- Monitor vehicle defect and mechanical reporting for all drivers, ensuring each report details the faults that require repair.
- Monitor the fleet management software and report any discrepancies in vehicle usage.
- Prepare monthly fuel requisitions and accountabilities through tracking fuel card utilization for each vehicle and perform monthly reconciliation of bills.
- Regularly review and monitor the implementation of procedures and guidelines on storage, stock and inventory control, and distribution of supplies and consumables to different user departments in line with Operations and USAID guidelines.
- Oversee the usage of expendable supplies, ensuring judicious use and avoiding stock-outs.
- Maintain and manage the asset register, ensuring regular updates, insurance, disposal planning, and proper utilization of project assets in line with Operations and USAID guidelines.
- Supervise, appraise, support, and maintain a motivated team through constructive feedback, coaching, and mentoring, in accordance with the human resources guidelines.
- Prepare and submit monthly Fleet & Store reports to the Finance and Operations Manager.
- Perform any other duties as may be assigned by the supervisor or Chief of Party.
Minimum Requirements & Academic Qualifications:
WE WISH YOU GOOD LUCK
Date Posted: 2024-09-16
CLICK HERE TO FOLLOW OUR JOB SHARING WHATSAPP CHANNEL FOR ALL THE DAILY JOB UPDATES
CLICK HERE TO FOLLOW US ON 'X' FORMERLY 'TWITTER'
