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| Baylor College of Medicine Children’s Foundation |
Administration Officer job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 25 July 2024
Hiring Organization: Baylor College of Medicine Children’s Foundation
Job Details:
Job Summary
To review and monitor the implementation of policies and procedures for Fleet, asset, staff accommodation, and security general office management in line with the Directorate mission.
Overall Responsibilities
• Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost-effectiveness.
• Develop annual and quarterly administration-related work plans and budget and submission of monthly administrative-related reports to the Administration Manager in line with Baylor operational-related policies.
• Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy
• Contracts Management: Setting up procedures for tracking operational and service contracts monitoring the performance and advising on the renewal of the services.
• Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration coordinator.
• Develop an administration-consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines.
• Monitor, track, and maintain an updated Fixed Asset Register through accurate records on assets within the organization in line with Baylor Uganda's operational and financial guidelines.
• Management staff and district-supported HFs airtime services and verification of the invoices to establish their completeness and accuracy to ensure value for money and submission to finance for payment.
• Contracts Management of the DREAMS Safe Spaces to ensure smooth operations support to the Activity through Landlord expectations management; ensure the assorted office supplies and sundries are available, security and utilities are catered for at the Safe Spaces.
• Offer supervisory role through coaching and mentoring of the Administration team at the Regional offices and Clusters.
WE WISH YOU GOOD LUCK
Date Posted: 2024-07-21
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