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| International Organization for Migration (IOM) |
Procurement and Logistics Assistant job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 27 June 2024
Hiring Organization: International Organization for Migration (IOM)
Job Details:
ORGANIZATIONAL CONTEXT AND SCOPE
Under the Overall Supervision of the Chief of Mission (COM), the administrative and functional supervision of the Supply Chain Officer IOM Uganda and direct supervision of the Senior Procurement and Logistics Assistant, the successful candidate will be responsible and accountable for managing the procurement and logistics related functions in IOM Uganda.
Core Functions / Responsibilities:
Procurement
• Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.
• Assist supervisors in more complex, higher-value purchases.
• Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.
• Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.
• Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.
• Review vendor invoices prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.
• Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyze information from the system and prepare periodic reports highlighting issues that require attention.
• Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests.
• Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.
• Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures. Logistics
• Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
General
• Provide training and guidance to new/junior staff in the unit.
• Perform other duties as may be assigned.
WE WISH YOU GOOD LUCK
Date Posted: 2024-06-20
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