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| The AIDS Support Organization (TASO Uganda) |
Procurement Assistant job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 16 May 2024
Hiring Organization: The AIDS Support Organization (TASO Uganda)
Job Details:
Main Purpose of the Job:
To ensure seamless execution of the procurement unit tasks, identify sources of supply, documentation management and supplier Invoice processing.
Key Outputs
• Accurate tracking of LPOs in the LPO tracker on regular basis
• Expediting purchase orders and tracking delivery timelines
• Track procurement requests and ensuring timely processing
• Filing of procurement documentation to ensure document traceability and safety
• Identify sources of supply, vendor mapping, solicitation of bids/quotations
• Timely verification and processing of supplier Invoices
• Accurate tracking of suppliers Invoices
• Timely initiation ofLPOs in the Navision Dynamics system
• Due Diligence assessment on suppliers conducted regularly
Key Duties and Responsibilities
• Keep track of LPOs issued to suppliers, track delivery timelines and follow up with suppliers. Status report on deliveries shared on a weekly basis.
• Verify procurement requests for validity and ensure timely processing and acquisition of corresponding goods/services
• Assist in the opening of tenders and evaluations
• Solicitation of Quotations, formulate Bid/Quotation analysis or procurement reports to guide decision making by the Procurement Committee
• Liaison with the user departments on guidance to specifications, budgeting and market intelligence to inform initiation of procurement requests
• Review of user department specifications and terms of service for completeness and plausibility
• Support the user department to assess the suitability of goods and services procured and ensure their conformity to specifications and standards
• Invoice process management. Follow up and track of Invoice receipt and supporting documentation from suppliers and user departments, tracking of Invoices, verification of log sheets, timely submission for payment and weekly report update on status of Invoices processed generated.
• Prepare reports on items for disposal and submit to the procurement committee
• Initiation of LPOs in the Navision Dynamics Module and follow up with the assigned authorizers for approval of the LPOs
PERSON SPECIFICATION: Procurement Assistant
Minimum Academic Qualifications:
• Bachelor's degree in Procurement and Supply Chain Management or its equivalent is a MUST. Professional membership in Institute of Procurement Professionals of Uganda (IPPU)/Chartered Institute of Procurement and Supply (CIPS) is an added advantage.
Minimum Experience and Exposure:
• At least 3 years in the management of procurement activities in a fairly large organization, preferably donor-funded.
Special Knowledge
• Knowledge of laws, policies, and regulations governing procurement and s specific reference to the PPDA
• Procurement planning and tracking procurement performance
• Procurement operations in a donor funded organization
Key Skills
• Interpersonal skills
• Communication skills
• Negotiation skills
• Computer skills in Microsoft business technologies (Excel, Word, PowerPoint etc.)
• Problem solving skills
• Other Qualities/Attributes: Courtesy, Patience, Respect, Integrity, Confidentiality, Team player and ability to work under pressure and empathy.
Application procedure
Only qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials and three referees, two of who should be the present employer / immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend or business associate. All referees' designations should bc stated and contact details included i.e. physical address, telephone/ mobile numbers and email contacts.
All interested Candidates MUST fully fill the TASO Online Job Application Form, scan and save all the relevant documents as one document (labeled with candidate's full names) and forward only online applications with the relevant credentials to:
https://www.cognitoforms.com/TASO1/THEAIDSSUPPORTORGANISATIONTASO
Please visit the TASO Website at www.tasouganda.org to access the detailed job advert. Also note that only applications received online shall be considered.
While TASO appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
*Please note that any form of canvassing will lead to automatic disqualification.
Date Posted: 2024-05-05
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