Lapaire

Admin Assistant job Post

Location: Jobs in Uganda 2024 - 2025

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 08 May 2024

Hiring Organization: Lapaire

Job Details:

Job description
Location: Kampala, Uganda
The Admin HR Assistant will report directly to the Operations Manager and indirectly to the HR Team. He/she will be responsible for managing general company resources in Uganda, and will deal with administrative tasks in compliance with all the policies and procedures put in place at Group level.

The role is divided into 3 parts:
Managing general resources in Uganda (50%)
• Centralizing requests for equipment and ensuring the purchase and provision of office equipment for employees: ordering IT equipment, office furniture, small supplies, etc.
• Centralizing requests from the various Lapaire branches, assessing their relevance and ensuring optimal purchasing and dispatching of purchases to them.
• Ensuring the well-being of employees: equipment maintenance, cleanliness of premises, preparation of work areas, safety, etc.
• Managing our various service providers and suppliers, and processing the related invoices (water, electricity, telephone, insurance, tax, rent, leases, etc.)
• Managing staff travel/missions (bookings, formalities, preparation of mission documents, etc.)
• Coordinating with branch managers and suppliers to maintain the branches to the Lapaire standards in terms of repairs and maintenance.

Ensuring the proper application of the Group's HR procedures and policies in Uganda (40%)
• Collecting and updating administrative information on employees using our HRIS software
• Preparing employment contracts and amendments for employees
• Drafting HR documents (work certificates, disciplinary letters, loans and advances documents & agreements, etc.).

Recruitment and support with the payroll process for Uganda (10%)
• Supporting with sourcing, screening, assessing and profiling candidates for junior positions
• Monitoring of absences and leave & review of employees' proof of absence
• Payroll processing using our HRIS software
• Processing exits: preparing final dues and other exit documents

Profile required
• Holder of a Degree or Diploma in Human Resources Management, Business Administration, Finance/Accounting.
• Two years experience managing company resources, purchasing and records management.
• Excellent knowledge of labor law in Uganda and recruitment would be highly appreciated.
• Fluency with the necessary digital tools, in particular personnel management tools (HRIS, ATS), excellent knowledge of Excel/Sheets and Google Drive.

Personal qualities required to succeed in this position
• Altruism: Money is important, but helping others is far more satisfying.
• Organised and meticulous: You are rigorous and follow up your tasks on a daily basis
• Resourceful and autonomous: You are resourceful in solving problems and proposing concrete solutions
• Good negotiator: You are at ease negotiating goods and services for the benefit of employees
• Dynamic and motivated: You know how to react quickly, are motivated and passionate about your work
• Curious: You know how to look for information
• Team spirit: You enjoy working with your colleagues and creating a team spirit to achieve the company's objectives.