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| The Uganda NCD Alliance (UNCDA) |
Finance & administration Assistant job Post
Location: Jobs in Uganda 2024 - 2025
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 15 April 2024
Hiring Organization: The Uganda NCD Alliance (UNCDA)
Job Details:
BACKGROUND: Uganda Non-Communicable Diseases Alliance (UNCDA) is a leader in CSO’s response
to NCDs challenge in Uganda. UNCDA an umbrella organization made by Organizations that are NCDs specific, including; Cancer, Diabetes, Heart among others. The alliance was founded in 2010 as a response to the global NCD epidemic which is especially striking hard in low- and middle-income countries. The UNCDA member organizations work together in the alliance to create synergies and to avoid duplications in the combat of NCDs. The Alliance is registered with a permit by the National NGO board as a national NGO with a constitution and Board of Directors. UNCDA implements project activities spread across Uganda in branches at district level. Currently the Alliance has eleven (11) branches and Kampala. The branches are; Arua, Gulu, Nakasongola, Mubende/Kassanda, Kasese, Sheema, Luuka, Tororo, Serere and Amuria, Mbarara and Bushenyi.'
UNCDA has been supported by the Civil Society in Development of Denmark (CISU) through a partnership with Danish Non-Communicable Diseases Alliance (DNCDA). Through this engagement, UNCDA has been engaged as a program organization among other five (5) national NCD alliances within East Africa. The second phase of four (4) year engagement runs from Jan 2024 to December 2027.
With the funding from CISU, UNCDA seeks to recruit a Finance and Administration Assistant to support
the Alliance.
Job purpose: The Finance and Administration Assistant is responsible for the proper implementation of financial procedures in all UNCDA programs. S/he will be the technical focal point for financial,
administration and office management for UNCDA team.
Reporting line: The Finance and Administration Assistant will report to the Program Manager. She/he will be responsible for the office assistant, security guard and all volunteers, interns and part time personnel within the Finance and Administration docket.
Contract Duration: One (1) year contract, renewable based on performance and availability of funds.
A. RESPONSIBILITIES AND TASKS:
Job Responsibility #1: Financial management
a) Holds the primary responsibility for assisting program staff in the preparation of proposal and operational budgets.
b) Prepares payroll, payslips and monitors salary disbursements and reimbursements.
c) Identifies and applies financial tracking and analysis tools as needed to support decision-making and on-going management review; conceptualize and produce those tools.
d) Takes charge and supervises all cash disbursements, banking reconciliation, accounts payable and
payroll and ensures that there are adequate controls over cash and bank holdings, also performs
monthly petty cash count;
e) Monitor compliance to financial and administration contracts to ensure UNCDA does not breech
its contractual obligation with other parties including goods and services providers and consultants.
f) Undertakes routine banking services: collecting bank statements, making bank transfers depositing preparing bank reconciliation statements at the end of the month;
g) Performs year-end financial statements, arrange and ensure their compliance with The Uganda
Non-Communicable Disease Alliance and donor requirements;
h) Monitors financial reports and project cost reports/invoices against budget and contract
requirements and for accuracy and consistency and alert management team to necessary contractual
or management actions based on that review;
i) Ensures that all staff are aware of financial accountability, communicates on financial expectations
and provides constructive feedback on forecasts and expenditures;
j) Keeps up to date on program priorities and may be required to make occasional field trips to
monitor finance related issues and procedures;
k) Timely preparation of monthly financial reports (verifying the coding, arithmetical accuracy,
documentation, authorization) and subsequent feedback to ensure timely submission to PM
Job Responsibility #2: Human Resources Management, Compliances and Capacity Building
a) Ensure that all project staff are familiar with the roles and responsibilities in relation to financial
management and accountability
b) Support in capacity building of member associations and branch teams in financial management
& accountability to ensure compliance with UNCDA policies
c) In collaboration with the PM, coordinates recruitment process for vacant positions
d) Managing staff HR documents including updating personal files for staff.
e) Ensures that The Uganda Non-Communicable Disease Alliance complies with all Government
statutory regulations, including payment of taxes and social security fund and to ensure timely
submissions of such deductions to the relevant statutory bodies and authorities.
f) Oversees the Administrative volunteers’ functions in office administration – (supplies, storage,
maintenance of equipment, supervision of cleaners and guards)
g) Manage the PM’s and other Program staff field trips
h) Manage donor and partner visits with reference to the PM
Job Responsibility #3: Logistics supervision
a) Ensures compliance with UNCDA financial management &procurement procedures in the following areas: procurement, stock management, asset management, maintenance of communications and IT systems and office equipment, building maintenance, external service provider relations, travel arrangements and events management
Job Responsibility #4: Perform other duties as may be assigned by the PM
B. QUALIFICATIONS
Required (must have):
– Bachelor’s degree in Finance or Accounting with a minimum of 2 years’ experience in a similar role.
– Professional accountancy qualification such as CPA, ACCA etc, at least level 2(two)
– Proficient with Quickbooks accounting program and other spreadsheet programs
Added advantages:
Full package of accountancy professional qualification such as CPA, ACCA
Prior finance experience in a charity/NGO/CSO sector
Training in project planning and Project Management
Basic knowledge and skills of IT (software installation, computer servicing, website updating etc)
C. B) EXPERIENCE:
Required (must have):
– Experience in financial management of institutions, donor funded projects, financial proposal
review and development, management reporting and review.
– Proven experience in use of financial management software, strong analytical abilities, and ability
to prepare concise and informative financial reports.
– Good professional verbal and written communication skills.
– Fluency in English
D. C) COMPETENCIES / PERSONAL ATTRIBUTES
Required (must have):
– Analytical and problem-solving skills
– Attention to detail and ability to plan and implement work plan with minimum supervision
– Good networking and interpersonal skills
– Ability to work as part of a team in culturally diverse professional staff
– Ability to work under tight deadlines and pressure
– Excellent communication and reporting skills
– Must demonstrate sound work ethics
– Must be honest and trustworthy
– Must be flexible
Application procedure
Application procedure: Qualified and interested persons, send your applications (Cover letter and CV
only) addressed to the Program Manager Uganda Non Communicable Diseases Alliance (UNCDA)
info@uncdaug.org copy to uncda.ug.org@gmail.com not later than five(5) days after the date of
publication of this advert.
NB: Only Application sent through the stated Address will be received and processed.
Any form or act of solicitation will lead to automatic disqualification at any stage of this application
Your cover letter should pay attention to all aspects of the job requirements; including academic, roles experience, competences etc
Date Posted: 2024-04-03
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