Accounts Office Reporting job at MRC/ UVRI and LSHTM Uganda Research Unit

MRC/ UVRI and LSHTM Uganda Research Unit

Accounts Office Reporting job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 14 November 2023

Hiring Organization: MRC/ UVRI and LSHTM Uganda Research Unit

Job Details:

The Unit is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts. The Unit is now seeking enthusiastic and experienced individuals to fill the following position:

Accounts Office Reporting – (01 Position)
Position Code: AOR -1023
Reports to: Accountant
Department: Finance
Station: Entebbe

Job Purpose
The position holder will assist in providing financial support to various aspects in the accounts department which include Petty cash management and cashiering, to assist in producing monthly cash and bank reconciliations, issuing travel approved cash advances and following for accountability.

Roles & Responsibilities
• File tax statutory returns periodically not limited to diplomatic VAT, PAYE, WHT, and income tax;
• Support in engaging URA on reconciliations and follow up on claims and escalate for noncompliant Suppliers;
• Review WHT claims and follow-up as necessary;
• Prepare journals with adjustments for un-claimable taxes and forex differences;
• Vouching of documents & journals for accuracy, proper accountability & recharge;
• Vouch recharge for completeness and compliance with SOPs- internal platform recoveries;
• Accruing necessary project expenses as raised by the senior accountant.
• Provide analysis on Month-end Balance accruals (Journal new accruals, cancel obsolete accruals, etc.);
• Support in the review of Subawardee balances and follow-up for pending payments;
• Clean up Sub-Awardee outstanding balances, Match/apply payments to invoices, adjustments for Forex);
• Communications with Internal and external stakeholders regarding outstanding issues;
• Balance Sheet reconciliations preparation & sign-off; and,
• Supporting year-end audits by picking the necessary audit evidence.

Person Specification
• Bachelor’s Degree in Accounting, Commerce, or Business Administration;
• Professional Accountant qualification (ACCA, ICPAU) working towards full qualification;
• Additional Accounting qualifications
• Should possess at least 2 years consecutive working experience in a similar role in a fast-paced and dynamic medical research organization;
• Experience of planning and coordinating change and transformation in the department;
• Good working knowledge of MS Office applications;
• Should possess knowledge working with MS Dynamics Navision ERP packages;
• Excellent skills with analytical tools, including MS Excel analytical tools, donor specific templates, etc.;
• Excellent knowledge of ERP and accounting software – MS Dynamics, AGRESSO;
• Good written and verbal communication abilities in the English language, including ability to provide information for briefing;
• Good inter-personnel and negotiating skills, with ability to nurture internal partnerships across programs and departments;
• Ability to present ideas and information in a clear and persuasive manner;
• Good team-working skills;
• Able to work independently in a faced-paced and dynamic environment; and,
• Proactive and pays attention to detail.

Application procedure

Follow the link below to fill a form and submit your application documentation:

https://redcap.link/Accounts_Office_Reporting_AOR_1023

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.

Combine all your application documentation i.e. cover letter, CV & certified copies of academic documents into one PDF document. Deadline for application is 14th November 2023, 5:00pm. Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications through the link provided will be accepted. You will receive a notification in your email if your application and documentation have been successfully received.

N.B: You will be required to present certified copies of your academic documentation before employment.

The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49, Entebbe, Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

MRC/UVRI & LSHTM Uganda Research Unit strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, sex, colour, national origin, religion, age,
marital status, and disability. We highly encourage persons with disabilities to apply and compete for different job openings at the Unit. The Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.