Secretary job at Q-Sourcing Limited

Q-Sourcing Limited

Secretary job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 02 November 2023

Hiring Organization: Q-Sourcing Limited

Job Details:

Job Summary:
To provide Secretarial, administrative and office managerial services to the Executive Director of the Company.

Responsibilities:
• Receive, open, sort, screen and prioritize all incoming written correspondence for the CEO to ensure distribution and follow up on any responses if required;
• Create and maintain a filing system for all documents (soft copy and hard copy) that enables easy retrieval as and when required;
• Deal with telephone and email enquiries and direct to the appropriate office;
• Create and maintain an up-to-date contact list for all Directorates.
• Schedule meetings both internal and external for the different Directorates when required,
• Organise staff meetings, and maintain a formal record of the meetings;
• Perform typing duties on behalf of the Authority (ED, Deputy ED and Directors);
• Maintain stationery and equipment for the secretarial area;
• Photocopy and print various documents, sometimes on behalf of staff members if and when required; and
• Any other duties that may be assigned from time to time.

Qualifications:
• Honours Bachelor’s Degree in Secretarial Studies/ Business Management, Business Administration or any other related degree from a recognized University/institution
• Post graduate Diploma in Secretarial Studies, Business Management, Business administration, Law is an added advantage.
• Knowledge and ability to understand the Authority’s vision, mission and Objectives;
• Ability to handle sensitive information and maintain confidentiality.
• Should possess values of the Authority which include; integrity, confidentiality, accountability, professionalism.
• Good communication skills both verbal and written;
• Customer service skills;
• Planning, Organizing and Coordination skills;
• Record keeping and Information Management skills;
• Ability to prioritize tasks, manage workload and can multitask;
• Works well independently and as part of a team;