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| Raising The Village |
Assistant Program Coordinator job Post
Location: Jobs in Uganda 2021 - 2022
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 10 February 2023
Hiring Organization: Raising The Village
Job Details:
Department/Group: Programs
Reporting To: Program Coordinator
Years of Experience Minimum 3 years
Location: Mbarara
Travel Required: 50%
Job description
We are Raising The Village (RTV) – an international development organization and a registered charity – on a mission to end ultra-poverty in Sub-Saharan Africa. Raising The Village is a fast-growing organization on an accelerated growth path. We have 120+ national staff in Uganda and a team of 8 people in North America working together to lift communities out of ultra-poverty in last-mile villages. We operate at the intersection of direct implementation and advanced data analytics to inform progress, decision-making, and impact.
To date we have supported more than 665,000 people through our innovative holistic approach and are on track to expand to reaching one million people annually in the region by 2027.
We have achieved this tremendous growth with the support of our incredible partners from all around the globe who believe in our model and impact. Find out more about our programs and impact at: www.raisingthevillage.org.
Role Description
Reporting to the Program Coordinator, the Assistant Program Coordinator will ensure effective coordination for Program Planning, Coordination, Implementation, and Administration in a multi-stakeholder and multi-cultural environment. The incumbent will work closely with the Program Coordinator, the National and International leadership teams, District Heads and field implementation teams, to define and execute on all initiatives supporting programmatic work and key organizational priorities within RTV and its partner stakeholders, including government and communities. The role requires someone who is excellent at organizing and coordinating various activities in a fast-paced and growing organization and will be working with multiple stakeholders to ensure efficient workflows are established for coordination.
This role requires creativity, exceptional organizational skills, an eye for detail, project management, analytical and critical thinking skills. A need for high emotional intelligence to successfully work and collaborate across all departments and communicate with all colleagues within RTV. Essential to the role is the ability to be self-motivated, manage workload seamlessly, and have an innovative approach to executing priorities.
Key Responsibilities
1. Review and track work plan and weekly progress reports.
2. Using the cluster tracker, summarize cluster attendance reports from all trainings and Standard Evaluation results.
3. Reviewing dashboards and track timeliness and accuracy in reporting
4. Identification of risks and issues and escalate to management for appropriate action.
5. Summary reporting on a weekly and/or as needed basis of key program priorities, areas of attention and escalations;
6. Support Program Coordinator to provide program updates for donors and other communications as required;
7. Support Program Coordinator to provide contributions and feedback to project designs and methodologies; identification for opportunities for increased impact.
8. Review submitted reports by implementation team on a weekly basis – Friday/Monday; address any reporting concerns with individual team members and key highlights during their weekly district/regional meetings
9. Sharing with the leadership team a summary of the utilization of dashboards and report trackers on a quarterly basis.
10. Track biweekly summary to the leadership team indicating key reporting issues and gaps in implementation cycle.
11. Generate District Level quarterly issue tracker for review by Program Coordinator
12. Organize program meetings, take notes, and ensure timely coordination to meet meeting objectives.
13. Ensure that program knowledge, data, and files are organized and maintained in an effective manner for multiple stakeholders.
14. Provide administrative support to the Programs team.
15. Carry out any other tasks as assigned within the scope of this role.
Required Skills and Expertise
1. Willingness to be flexible and adaptable to changing priorities and and adaptable to changing priorities and to keep a positive attitude in a fast-paced and challenging environment;
2. Experience in project management;
3. Understanding of core project management skills and concepts; and strong written skills
4. Strong Computer Skills with excellent knowledge of Microsoft Suite and Google Workspace. Advanced proficiency in Excel/Google Sheets and Word/Google Docs required.
5. Ability to take effective notes and organize information in a multi-stakeholder environment.
6. Strong understanding of data-informed programming will be considered an asset.
7. Excellent organizational and time management skills with keen attention to detail;
8. Accurately completes multiple tasks while taking into consideration special assignments, frequent interruptions, available resources and multiple reporting relationships;
9. Strong interpersonal skills;
10. Reliable, with high integrity and strong work ethic;
11. Able to work as part of a team and create a sense of cohesion within teams;
Required Qualifications
1. University Degree in Social Work and Social Administration, Project planning and Development, Community Development, Education or related fields;
2. Certificate in Project planning and Management will be an added advantage;
3. Minimum of Three (3) years relevant working experience.
Raising The Village is an equal opportunity employer committed to diversity and inclusion. We highly encourage women candidates to apply.
Application procedure
Interested and Qualified, Click here to Apply
Deadline is 10th/February 2023
Date Posted: 2023-02-05
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