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| University Research Co., LLC |
Finance & Administrative Officer job Post
Location: Jobs in Uganda 2021 - 2022
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 05 January 2023
Hiring Organization: University Research Co., LLC
Job Details:
Overview:
• URC is seeking an experienced Finance/Admin Officer for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.
Responsibilities:
• The Finance/Admin Officer will be responsible for assisting in implementing the overall administration, accounting, and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.
Specific responsibilities include the following:
• Support in the preparation/ development of field monthly financial reports which includes Cost Point (CP) postings, bank and mobile money reconciliations (summary and details), journal entries preparations, staff advance aging reports, expenditure reports (summary & details), supporting payment vouchers, account payable and cash suspense account reconciliations, error reports with indication of corrections, analysis reports for liabilities and other assets,
• Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable), and URC policies and procedures.
• Ensure that all project-related transactions are conducted, processed, and recorded as per URC system of Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Carry out banking transactions while strictly observing the laid down cash and bank handling procedures.
• Ensure that internal controls pertaining online banking & Mobile money are tightened to mitigate risks.
• Following up to ensure that all prior period un-reconciled transactions i.e., un-cleared deposits, un-cleared checks etc. are reconciled as soon as possible and flagging out any long outstanding transactions.
• As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ are implemented.
Additional and other responsibilities may include, but are not limited to:
• Work closely with the finance team to address all field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
• Assist in Preparation of monthly cash projections for submission to the Activity central office in Kampala for consolidation and submission to HQ. This also includes Biweekly wire confirmations.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Regional Finance & Admin Manager.
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in CP.
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• Assist in periodic inventory/ asset and stores audit and advise the Regional Finance & Admin Manager and/or Finance and Admin Director accordingly.
• Advice senior management on any areas with potential to impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.
• Other tasks consistent with the nature of this position
Knowledge, Skills and Abilities:
• Excellent writing, management, and organizational skills.
• Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, Cost Point, power point, and electronic mail).
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
Qualifications:
Required Experience and Qualifications:
• Bachelor's Degree in Business, Accounting, Management, or another relevant field.
• Level 2 ACCA or CPA completed.
• At least three years of experience in the financial management of large donor-funded development programs (USAID desirable).
• In-depth knowledge of US Government cost accounting and procurement procedures.
This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.
Only shortlisted candidates will be contacted.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce
Application procedure
Interested and qualified? Click here to apply
Date Posted: 2022-12-27
